Sleep Out fundraising event: terms and conditions, and code of conduct
Terms and Conditions
1. Registration and deposit
Only registered participants may take part in Sleep Out. You must have registered online, received confirmation of your place and paid your non-refundable deposit.
2. Fundraising commitment
We're asking participants to sign up (non-refundable £10 registration fee applicable) and fundraise as much as possible. Most people are aiming for a target of around £100, but we will be very grateful for any money you can raise for these deserving charities.
3. Personal health
It is your responsibility to ensure that you are healthy enough for sleeping out overnight. If in doubt, please take advice from your medical practitioner. We strongly advise you to dress appropriately for the event – warm and waterproof clothing – and to bring a warm sleeping bag.
4. Personal safety and security
During the event you are responsible for your own, and your team's, safety and security. You must agree to take reasonable care not to compromise other participants' safety and security.
5. Age limits
Over 16s only. 16 and 17 year olds must be accompanied by their parent or guardian at all times. There is no maximum age limit but participants over 65 should seek advice from their medical practitioner.
No animals or pets may be brought to the event without the prior consent of the Eden project. If you have a registered help-dog please advise the Eden Project prior to registering online.
7. Personal belongings
The Eden project accepts no responsibility for loss or damage to your personal belongings during the event, including any items left at the bag drop. We strongly advise you not to bring valuables or delicate technology.
8. Eden Project stewards
You must comply with all instructions and directions from the Eden project event stewards, site security, or any others working or volunteering on behalf of the Eden project at the event. Failure to do so may result in you being required to leave the event site.
9. Media consent
By registering for Sleep Out, you and your team (if applicable) give the Eden project, St Petroc’s and the Amber Foundation (End Youth Homelessness) permission to use your name, photograph, voice or likeness, in any broadcast, telecast, advertising promotion, or other account of this event, or marketing or promotion for future or similar events.
The Eden project reserves the right to cancel or alter the event without notice.
11. Departure after the event
The Eden Project will be open to our normal visitors the following day and our team will be preparing the site for opening from 6am. Participants in the Sleep Out event will be allowed access to Eden for the day on 20 November 2015, following the event.
Code of conduct
You and your team must accept that the interests and reputation of the Eden Project, St Petroc's and the Amber Foundation (End Youth Homelessness) are of paramount importance. You must not do anything, or conduct yourself in a manner, which is not in keeping with the values of the charities or could bring these organisations into disrepute.
Failure to abide by the following code of conduct may result in you being required to leave the event:
A pay bar will be available from 6pm to 11pm. Please do not bring your own alcohol. Glass and alcohol will not be allowed into the 'sleep zone'. Please be mindful of how much alcohol you consume - this is an awareness-raising event and participants should conduct themselves appropriately.
Any participant believed to be using or under the influence of illegal drugs will be required to leave the event and the police will be called.
Smoking is not allowed in any covered area. You must follow the instruction of event stewards as to where you may or may not smoke.
- Respect for others
While we realise that some participants may find it difficult to sleep, there will be a 'sleep zone' solely for those who wish to sleep. Please be respectful of those trying to sleep. Those not wishing or who are unable to sleep should stay in a designated 'wake zone'. If you are chatting in the 'sleep zone' (this includes using a mobile phone) you will be asked to move to the ‘wake zone’.
You should respect our local neighbourhood, keeping disturbance to a minimum.
Only use designated toilets – event stewards can direct you to their location.
- Emergency evacuation
In the event of an emergency you must follow direction given by the event managers.